Seeking administrative assistant for MHCH

12 Oct


Seeks Part-time Assistant

We are seeking an efficient, detail-oriented, tech-savvy and self-directed part-time administrative assistant to work closely with Jill Shook, the co-founder of nonprofit Making Housing and Community Happen (MHCH), based in Pasadena, CA.  This assistant is responsible for performing administrative and organizational functions in support of our co-founder and MHCH, which has a track record of successful housing justice efforts for 25 years. This is an exciting opportunity to grow and learn what it takes to effectively address the housing crisis with a racial justice lens.

  • 15 hours per week (with 10 hours in our home-based office in Pasadena. Must be fully vaccinated.
  • $20 per hour

Making Housing and Community Happen is a faith-rooted non-profit organization that equips congregations, community leaders, and neighbors with practical tools needed to transform their communities, to end homelessness, and to stabilize the cost of housing through education, advocacy, organizing and advisement.

Essential responsibilities and skills include the following. Other duties may be assigned. 

  • Communications: assisting with preparation of routine correspondence including weekly updates. Must be available Thursday evenings 7:30pm to plan weekly updates.
  • Ability to work with (quickly learn) Wix, Google Workspace apps, and Microsoft Office (Outlook, Word, PowerPoint, and Excel).
  • Filing and organization: maintain files, contacts, and news media in both hardcopy locations and electronic drives.
  • Mail management: help manage, streamline, incoming mail.
  • Meeting coordination: assist with the logistics of in-person meetings and Zoom meetings. Create minutes for meetings and maintain records of meeting agendas and minutes.
  • Core Meetings: Second Tuesday of every month from 6 PM to 8 PM
  • Housing Justice Forum: Fourth Tuesday of every month from 7 PM to 8:30 PM
  • Bookkeeping support: manage donor database, send thank you letters and receipts, manage receipts for reimbursements, and assist with donor communications.
  • Volunteer and donor management: track and manage volunteer database
  • Trouble shoot technology issues, develop and implement more efficient and effective systems for managing information, projects and communications
  • Assist with office maintenance which may include tidying up files and mail or helping to purchase office supplies

To apply: please submit your cover letter (detailing your interest in the position), resume, and include the contact information for three references to 

Organization website:

Start Date: ASAP

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